12 Team Meeting Ideas to Engage Your Employees (2023)

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12 Team Meeting Ideas to Engage Your Employees (4)

12 Team Meeting Ideas to Engage Your Employees

Teammeetings are a necessary part of any successful organization, particularly now.However, many organizations still useteammeeting ideasthat fail to keep their employees engaged, making them a boring and formulaic check-in rather than an exciting and productive experience.Even with the onlinemeetingtool options that so many of us are utilizing today, there are several ways to lift engagement and ultimately, camaraderie and contribution.

(Video) 12 Ways to Engage Employees While Working Remotely

Believe it or not, there is room for creativityin yourteammeetings and itcanbe the catalyst that pushes attendees to get more out ofteammeetings. Organizations can draw on several different techniques to spice up their internal company meetings, holding them on a regular or as-need basis.

Creativeteammeeting ideascan helpteammembers to get together and pitch, brainstorm, or check in on certain pertinent developments within the company. Internal meetings exist in order to give allteammembers an opportunity to touch base with members of the same organization on issues big and small.

Most staff members, regardless of position, don’t tend to associateteammeetings with enjoyment or fulfillment. There is a connotation of boredom and mundanity attached, often resulting from repetitive and ineffectual practices.Keeping employees engaged during theseregular, or intermittent, check-in periods is an absolute necessity if you are to encourage and maintain motivation and commitment from your staff.

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12 Team Meeting Ideas to Engage Your Employees (5)

12TeamMeeting Ideasto Make Your Meetings Fun and Effective

Here are some great examples of creative, tried-and-trueteammeeting ideas(and yes, even the online ones)that can help keep your employees engaged:

1. Start Every Team Meeting with a Win

In order to start ateammeeting positively, youmuststart with a win. Beginning a meeting by announcing some recent accomplishmentor presenting accolades to a top performer in the office, sets the tone for the rest of the meeting. When a meeting kicks off with a forward-thinking, positive narrative, people will immediately feel more positive about the meeting itself and more motivated to participate.

The win itself can be big or small. Was a project a success? Did a certain staff member perform exceptionally well the last few weeks? Is there a milestone you can celebrate? Any type of win should be shared with theteam. Alternatively, you can ask everyone at the meeting to share a win themselves. Either way, you are setting your meeting up for success.

2. Internally Score Your Team Meetings

While the influence of external rewards is undeniable, many employees feel equally motivated by improving their own performance within an organization. Together with yourteam, try scoring eachteammeeting to make sure they’re being continuously improved upon. This can involve asking each staff member to score the meeting once it’s completed, then calculating the median score.

Keeping track of whether meetings end on time, whether follow-up items get done, whether there are tangible results to your meetings, and whether participants are engaged and participate during meetings, can also be useful to track.

3. Take Turns in Leading Your Team Meetings

Thisteammeeting idea helps you to reduce the possibility that employees feeltoomonitored and assessed, giving ownership of meetings to the participants as much as to the leader.

People are much more engagedwhen they are expected to directlycontributevs. a single designate.Draw on this by implementing a rotating system where you take turns in leading your meetings. This keeps employees engaged by switching up the presentation and leadership style, making them feel like they’re truly a part of theirteammeetings, rather than just a spectator. In order to keep consistency, use meeting guidelines to map out what meetings should look like to make sure they stay as productive and effective as possible.

12 Team Meeting Ideas to Engage Your Employees (6)

4. Stand Up During Your Team Meetings

During stand-up meetings, people are much more likely to participate. They stretch their legs, keep their blood flowing, and they feel much more actionable than they would sitting down. This is especially true for offices with only sit-down desks. Meetings held standing up keepsteamsessions feeling much more hands-on and productive.Plan this on in advance so people can prop up their laptop cameras or video equipment.

Just Fearless employs this practice in a creative way, keeping meetings efficient in the process. Whenever meetings run long, chairs areremoved,and everyone is forced to stand until it ends. One of the biggest challenges of internal meetings is remaining focused and on topic. Having the looming pressure of potentially losing your chair puts things in perspective, motivating all participants to stay on track and finish the meeting on time.

5. Use an Egg Clock and Make Long-Winded Employees Pay Up

Teammeetings that run on for too long are a constant challenge in any organization. Implementing tactics to eliminate running past the clock can help your organization in reducing wasted meeting time, keeping meetings focused and employees on-track.

Using an egg clock is a simple way to make sure meetings don’t take up too much time.Once the egg clock rings, then the time isup,and the meetingmustend.This gives meetings a necessary sense of urgency to keep things moving at the pace they should be, rather than wasting time getting off-track. Time limits can vary depending on the size of yourteam,andon the regularity of the meetings themselves. If yourteammeetings are weekly, 15-30 minutes should be sufficient. If they are bi-weekly, 30-45 should work. Regardless of how you adjust your allotted meeting time, the general rule of thumb is thatthe less time you can use, the better.

Trippinghas a creativeand funmethodthat keepsemployees from running past the clock. At the start of every meeting, they set a stopwatch for 30 minutes. If the meeting extends beyond this allotted time, whoever called the meeting is responsible for putting $5 into theirteambeer jar. Fun rewards mixed with friendly competition can help make a productive internalteammeeting atmosphere.

(Video) Employee Engagement | How to Keep Remote Employees Engaged?

6. Give Everyone Time to Speak

Manyteammeetings fall short in engaging every employee, with some participants talking over while others keep silent. To fix this, aim to schedule a few minutes of speaking time for everyone at the meeting. By default, every participantmustspeak up.

To keep meetings aligned with your goals of productivity, make sure you let meeting participants know they should come prepared with useful insights for the meeting. You can do this by sharing your agenda beforehand, that way participants have a chance to prepare relevant information, keeping the meeting on-track and effective.

7. Use Different Meeting Themes

In order to see tangible outcomes for everyteammeeting you hold, try using different themes every time. Themes could shift with respect to what you are hoping your staff will learn thatweek, or you could incorporate broader themes relating toteamculture, such as wellbeing.

By using themes this way, you are ensuring yourteammeetings don’t feel stagnant or become too repetitive in their proceedings. Changing the scope of what you are focusing, or the lens through which you are opening dialogue, encourages creativity and innovativeness in your staff.

The actual way you incorporate themes into yourteammeetings can vary. You can choose to go all in, gearing your activities to relate to the theme and promote its principle ideas. Or, you could choose toallocate a portion of your meeting to discuss the theme. Some examples of themes could include betterteamwork, a healthier workplace, work-life balance, motivation, or productivity.

8. Create a Unique Ritual

A specific team meeting idea or activity that is unique to your organization can help your team meetings feel much more fun, and in turn, very effective. Poll Everywherehas a unique ritual that they employ at the start or end of every internalteammeeting called a “moment of Zen”. During this period of the meeting, they take time, as a group, to learn something new or reflect on their day. Oftentimes, this involves meeting leaders or participants sharing an inspiring quote or a fun news tidbit. It can also involveteammembers drawing attention to interesting notes from the work of their colleagues during the week.

Open discussion should be the basis for anymeeting butincorporating a less rigid ritual that promotes positive thinking helps employees take a step back from their own immediate business, allowing them to bond over bigger picture ideas.Ultimately, a small activity that encourages positive, rotating communication and the sharing of accomplishments or productive insights will help your staff build stronger collaboration over time.

9. Keep Employees on Topic

Many company meetings often run the risk of repetitive ideas, spinning off topic, and long-winded tangents that fail to move the conversation forward. Remedying this issue should be a goal for anyteammeeting leader, but one company has a particularly successful method to keep their employees on topic.

Brivo has a meeting policy where whenever someone begins to rehash a point that has already been made, another team member can hold up a ping pong paddle reading “No Rehash”. This helps employees feel empowered to bring greater energy to meetings, focusing more intently on discussions and moving the conversation forward, while also helping each other to break their bad habits.

10. Get Personal

To avoid team meetings from being a mundane, dry experience for employees, aim to incorporate some activity that engages them on a personal level. In their internal team meetings, LivePersonadds in a human aspect to their proceedings, beginning by asking a specific question in a topic chosen to help break down walls and promote deep, meaningful conversations between staff.

While it is important to keep meeting discussions on track with the organization’s plans, you should aim to include some element or technique that helpsemployees’bond. Staff members who feel recognized on both and a personal and professional level are much more likely to think collaboratively, seeing things from one another’s perspective and working cohesively as ateam.

11. Change Locations Once in a While

Creativeteammeeting ideasare not limited to the content of the meetings itself. In the same sense that you aren’t limited to one certain way to encourage participation, you’re also not limited to holding your meetings in a specific location.

(Video) Team Building Activities How to Keep Your Employees Engaged and Motivated

Changing the location ofwhere you are broadcasting fromevery now and then canhelpyou organize betterteammeetings. After all, ifparticipantsalwayshold theirmeetingsfromthe same location, they might not produce anything new.Some examples of a location change you can use include taking a walkaround the house,setting up in a different room and playing with the backgrounds that are in view; e.g.; Zoom lets you drop in a jungle scene or a backdrop to the SanFranciscoBridge!The point is, have fun and engage yourteammates.

12. Ask for Feedback

The best way to keep improving your meetings is toask your employees themselves. Ask participants what you can do better, adapting your methods to optimize the efficiency and productivity of your meetings. Feedback should be asked for regularly. This can be done at the end of every meeting, or more thoroughly every quarter or so. HR solutions like Sprigg’s ContinuousFeedbackToolcan help encourage continuous feedback, and resultingly, continuous growth and improvement for yourteammeeting ideas.

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12 Team Meeting Ideas to Engage Your Employees (9)

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Key Takeaways:TeamMeeting Ideas

Teammeetings are an excellent opportunity to utilize your planning skills in new and creative ways. As a meeting leader, your principle goal should always be to optimize the effectiveness of your meeting sessions. This can only be done when all employees are engaged, and employees are only engaged when they are excited by what they are learning.

Consider theteammeeting ideaslisted above, using them as a starting point for developing practices that suit your business and its goals. No matter the method you choose to go with, meetings are a great way to bringteammembers together and push them towards their highest potentialtogether, even when we’re all apart for now.

FAQs

How do you engage employees in team meetings? ›

9 actionable tips for how to make staff meetings more engaging
  1. Be more intentional about your team meeting calls. ...
  2. Share the agenda in advance. ...
  3. Utilize tools that allow for collaboration. ...
  4. Designate specific roles for all team members. ...
  5. Start with an icebreaker. ...
  6. Have speakers identify themselves before speaking.
12 Apr 2022

What are good team meeting topics? ›

14 helpful topics for team meetings at work
  • Recent victories. Team meetings can acknowledge recent successes, whether of individual employees or teams. ...
  • Challenges. ...
  • Recent changes. ...
  • Improvements. ...
  • Short- or long-term vision. ...
  • Employee health conversations. ...
  • Leadership roles. ...
  • Collaboration skills.

How do I make my team meetings fun? ›

8 team bonding activities to make your regular staff meetings fun
  1. Show and tell. For a fun way to move into your next meeting, try a quick round of show and tell. ...
  2. Caption contest. ...
  3. Play “would you rather?” ...
  4. Best backdrop contest. ...
  5. Guess the location. ...
  6. Joke of the day. ...
  7. Scavenger hunt. ...
  8. Guess the picture.
5 days ago

What is a fun way to start a meeting? ›

17 fun ways to start a meeting to make it more engaging
  • Do a quiz. ...
  • Hold a meeting outside. ...
  • Create an interactive agenda. ...
  • Provide food. ...
  • Make groups. ...
  • Change the seating chart. ...
  • Play a game of charades. ...
  • Ask interesting questions.
29 Sept 2021

How do you engage employees in a fun way? ›

90 Fun Employee Engagement Activities and Ideas for 2022
  1. Maintain A Fair Workplace. ...
  2. Recognize Your Winners. ...
  3. Support Volunteer Causes. ...
  4. Pair Up Mentors And New Hires. ...
  5. Get Employees Involved From The Start. ...
  6. Provide Adequate Training. ...
  7. Offer Flex Hours. ...
  8. Keep An Open Channel Of Communication.
5 Jan 2022

What are 5 things you would include in a meeting agenda? ›

How to Write a Meeting Agenda? 5 Key Steps
  • Establish the meeting type. Not informing your team about the type of meeting they'd be attending can cause a lot of confusion. ...
  • State the objective of the meeting. ...
  • Identify specific meeting topics. ...
  • Allocate time to discuss each topic. ...
  • Include a list of necessary documents.
8 Aug 2022

What are 3 ideas for effective teams? ›

3 Ways to Build an Effective Team
  • Establish trust. The best exercises for building psychological safety and interpersonal sensitivity increase trust among team members. ...
  • Build dependability. Establishing ground rules of engagement can help foster both psychological safety and dependability. ...
  • Strengthen communication.
30 Jun 2017

What's a good icebreaker for a team meeting? ›

35 Fun Meeting Icebreakers to Warm Up Any Meeting
  • The Candy Game.
  • The Marshmallow Game.
  • A Scavenger Hunt.
  • Two Truths and One Lie.
  • Paper Airplane Game.
  • Year of the Coin.
  • One Common Thing.
  • Speed Networking.

How do I spice up weekly meetings? ›

8 ways to spice up your space
  1. Remove the table from the meeting room.
  2. Have nice sofa's, comfy chairs and a glass of wine for the meeting.
  3. Play Mozart on the background.
  4. Organise a walk and have the meeting outside.
  5. Let every participant take off their shoes before entering the meeting room.

How do I keep my employees engaged 2022? ›

How to Keep Your Employees Focused and Motivated in 2022
  1. Stay in touch with everyone. ...
  2. Be flexible with end-of-year objectives. ...
  3. Be transparent In communication. ...
  4. Provide personalized employee support. ...
  5. Start making plans for the following year. ...
  6. Encourage the use of collaborative platforms. ...
  7. Be honest about assigning projects.
20 Dec 2021

What is a fun quick ice breaker? ›

Two Truths and a Lie

One of the more classic ice breakers in the list, Two Truths and a Lie can be used anywhere from family parties to company events. To play, you simply ask each person to brainstorm three "facts" about themselves -- two of the facts will be true, and one will be a lie.

What is the one word icebreaker game? ›

The one-word icebreaker game

Ask them a very simple question—e.g., "What one word would you use to describe our company culture?"—and give each team five or 10 minutes to come up with their answers. Before finalizing their one word, teams will have rigorous discussions among themselves.

What are 7 ways to engage employees with workplace procedures? ›

How to Engage Employees
  • Get to know them. ...
  • Provide them with the tools for success. ...
  • Let them know how the company is doing. ...
  • Allow them to grow. ...
  • Support them and the authority you've granted. ...
  • Recognize your team and their hard work. ...
  • Encourage teamwork among employees. ...
  • Find employees that care about the customer.
11 Aug 2021

How do you stimulate team members? ›

Jump to section
  1. Share your vision and set clear goals.
  2. Communicate with your staff.
  3. Encourage teamwork.
  4. A healthy office environment.
  5. Give positive feedback and reward your team.
  6. Provide opportunities for development.
  7. Give employees the space they need to thrive.

What are the engaging activities? ›

Here are 14 creative ways to engage students in discussions, problem-solving, critical thinking, and more:
  • Assumption Busting. ...
  • Brain-sketching. ...
  • Brainstorming. ...
  • Concept Mapping. ...
  • Exaggeration. ...
  • Fishbone. ...
  • Laddering. ...
  • Negative (or Reverse) Brainstorming.

What are key points in a meeting? ›

10 Key Elements of Effective Meetings to Avoid Wasting Time
  • Define a Clear Purpose for the Meeting. ...
  • Invite Only the Necessary People. ...
  • Approve a Final Schedule. ...
  • Create a Rule Against Smartphones or Tablets. ...
  • Assign a Moderator. ...
  • Have Fewer, Better Meetings. ...
  • Separate Eating Time From Meeting Time.

What Every meeting should have? ›

Meeting Length
  • Introduction/call to the meeting (2 minutes)
  • Review previous meeting notes (2 min.)
  • Present objective or problem at hand (3 min.)
  • Open brainstorming/group discussion (10 min.)
  • Report from team 1 (10 min.)
  • Questions for team 1 (3 min.)
  • News from team 2 (10 min.)
  • Questions for team 2 (3 min.)

What are 5 key ingredients to a successful team? ›

Five ingredients for successful teamwork
  • Understand the wider mission. Performing teams understand the wider mission, the importance of the work being done and how it fits into the overall scheme of things. ...
  • Empowerment. ...
  • Leadership. ...
  • Cadence. ...
  • Diversity.
2 Aug 2018

What are the 7 main characteristics of effective team? ›

The Seven Characteristics of Good Teams
  • 1) Clearly Defined Expectations.
  • 2) The Importance of Selflessness in Teamwork.
  • 3) Many Opinions, One Goal.
  • 4) Encourage Open Communication.
  • 5) Why Flexibility Matters.
  • 6) Constructive Conflict Drives Innovation.
  • 7) Many Voices, But One Message.
6 Jan 2017

How do you create a memorable meeting? ›

17 ways to make meetings more memorable:
  1. Change the location. Get out of the conference room; go outside or find a surprising local venue like a museum, hotel lobby or library.
  2. Rearrange the room. ...
  3. Make it personal. ...
  4. Use a magic board facilitation kit. ...
  5. Juggle. ...
  6. Get physical. ...
  7. Ask the expert. ...
  8. Use an interactive polling tool.

What are some fun questions to ask coworkers? ›

Examples of funny questions to ask coworkers
  • If you had to be any cartoon character, which one would you be? ...
  • What's your favourite word? ...
  • If you had to be a single age for the rest of your life, which age would you choose? ...
  • If you could meet any person, living or not, who would it be? ...
  • What's your best scary story?

What is the most powerful icebreaker? ›

1. Arktika. Arktika is one of the latest nuclear-powered of Russia under the Project 22220 icebreakers. IT is currently the largest and most powerful icebreaker ship in the world.

What are 4 ways to build team spirit? ›

6 Tips to Build Team Spirit at Work in 2022
  1. Hire Good People.
  2. Invest in Onboarding.
  3. Make Use of Workshops.
  4. Share Feedback & Praise.
  5. Be Inclusive.
  6. Organize Social Events.
21 Jan 2022

How do I pump up my work team? ›

7 Ways to Pump Up the Energy in Your Workplace
  1. Make sure everyone knows the company's goals. ...
  2. Be flexible in your polices whenever possible. ...
  3. Match employee interests with business needs. ...
  4. Let employees decide what to do when problems arise. ...
  5. Find out what skills employees are interested in learning.

How can you keep all employees engaged? ›

How to keep employees engaged and productive on a budget
  1. Recognize and appreciate. ...
  2. Offer the opportunity to make a difference. ...
  3. Target continuing education. ...
  4. Offer flexible schedules. ...
  5. Implement job rotation. ...
  6. Small gestures go a long way. ...
  7. Organize team activities.

What can leaders do to deepen employee engagement? ›

Exemplary employee performance should be recognized, appreciated and rewarded with an incentive. When employees are appreciated for their work, they are more productive and committed to their work. Employees could be recognized by a simple “thank you,” public/team recognition or a bonus.

What are the latest trends in employee engagement? ›

Therefore, one of the most significant employee engagement trends in 2022 is investing in staff training. Effective training, which aims to provide employees with important educational information, allows developing the valuable skills and abilities that are necessary for the successful growth of the company.

What will motivate staff in 2022? ›

Offer opportunities for their development

Providing opportunities to develop professional skills is one of the most impactful ways to motivate employees and increase productivity. By investing in an employee's development, you not only increase productivity but also boost their morale.

What is the strongest predictor of employee engagement? ›

Researchers, who used a single variable to measure employee engagement, found the predictors of employee engagement are meaningful work, safety, availability of co-workers and supervision.

How do you motivate your team in 2022? ›

Here are 12 effective ways to motivate your employees in 2022.
  1. Ask Them for Their Feedback. ...
  2. Give Them the Freedom of Choice. ...
  3. Minimize Meetings for Greater Productivity. ...
  4. Provide Resources for Continued Professional Growth and Learning. ...
  5. Engage Employees in Setting Individual and Company Goals. ...
  6. Let Them Know You Care.
26 Sept 2022

What is the best way to engage with your team colleagues? ›

Read on for 25 practical ideas that can help you enhance employee engagement at your company:
  1. Keep them connected to the company. ...
  2. Clearly define your expectations. ...
  3. Don't sugarcoat unpleasant projects. ...
  4. Be consistent. ...
  5. Set a good example. ...
  6. Ask for input. ...
  7. Show you care. ...
  8. Reward creativity.
24 Jan 2022

How do you engage participation in a meeting? ›

10 Engaging Tips to Boost Meeting Participation
  1. Do your homework. This one should be obvious. ...
  2. Know your audience. Who are you talking to? ...
  3. Sentiment should lead the way. ...
  4. Enlist some help but return the favor. ...
  5. Be a thought leader. ...
  6. Preparation is key. ...
  7. Real-time notifications. ...
  8. Acknowledge contributions.
16 Apr 2019

How do you keep employees on your team engaged? ›

How to keep employees engaged and productive on a budget
  1. Recognize and appreciate. ...
  2. Offer the opportunity to make a difference. ...
  3. Target continuing education. ...
  4. Offer flexible schedules. ...
  5. Implement job rotation. ...
  6. Small gestures go a long way. ...
  7. Organize team activities.

How do you motivate employees in a meeting? ›

  1. Set the mood by offering food, drink and comfort. Effective meetings require you to ensure that your employee's needs are met. ...
  2. Break the ice. ...
  3. Urge employee contribution. ...
  4. Ask for employee concerns. ...
  5. Create an exciting environment by exhibiting enthusiasm in your approach to the meeting.

What are five ways to motivate staff? ›

  • Make your business a pleasant place to be. No one wants to stand around in a dingy, boring space for hours on end. ...
  • Be a respectful, honest, and supportive manager. ...
  • Offer employee rewards. ...
  • Give them room to grow. ...
  • Share positive feedback. ...
  • Be transparent. ...
  • Offer flexible scheduling. ...
  • Offer food in the workplace.
24 Nov 2020

What are the 8 Tips on How do you best interact with your team members? ›

8 tips on how to best interact with your team members
  • Schedule regular open meetings. ...
  • Use appropriate body language. ...
  • Speak simply. ...
  • Utilize visuals. ...
  • Value every team member's ideas. ...
  • Establish ground rules for the team. ...
  • Encourage debate. ...
  • Show appreciation.

How do you increase interaction in a meeting? ›

How to Engage Employees in Meetings:
  1. Start with Good News. Think of this as a non-cheesy icebreaker. ...
  2. Rotate Facilitators. Often, your weekly staff meeting will follow the same agenda week after week—this isn't a bad thing. ...
  3. Challenge Yourselves to Solve Problems. ...
  4. Stay Focused. ...
  5. Make It Fun.
5 Jan 2022

What methods do you use to encourage participation? ›

Encouraging Participation
  1. Set the Stage. Explain How You Evaluate Participation. ...
  2. Help Students Prepare. Ask for Written Responses or Free-Writes. ...
  3. Promote Student Thinking. Avoid Programmed and Yes-or-No Questions. ...
  4. Demonstrate Your Interest. Give Nonverbal Support. ...
  5. Work with Everyone. Be Aware of Who You Are Calling On.

How do you make interactive meetings? ›

We have put together some thoughts, reflections, and ideas to inspire you to make more engaging and interactive meetings throughout 2022 and beyond.
  1. Ditch PowerPoint.
  2. Don't call them meetings.
  3. Focus on efficiency.
  4. Always have action points and follow-ups.
  5. Focus on inclusion.
  6. Ban unnecessary technology.
9 Aug 2022

What are 3 key points to an engaged workforce? ›

The answer: feedback, recognition, and validation.
  • Feedback. The first component of employee engagement is feedback. ...
  • Recognition. Feedback is step one, but when it comes to good performance, recognition is the necessary second step to fostering employee engagement. ...
  • Validation.
18 Aug 2022

How do you run a great team meeting? ›

How to run a team meeting: 10 essential tips for leaders
  1. Designate a meeting facilitator. ...
  2. Make collaboration (not reporting) the focal point. ...
  3. Engage all your meeting participants. ...
  4. Experiment with activities and gamification. ...
  5. Ask questions that encourage open discussion. ...
  6. Collect feedback from team members. ...
  7. Lead by example.
6 Apr 2022

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